1. Introduction
TSRS ("we," "us," "our," "the School") respects your privacy and is committed to protecting the personal information you share with us when you register your interest in working with us through our Careers Page. This Privacy Policy explains what information we collect, how we use it, how long we keep it, and the choices available to you.
By submitting an application or registering your interest through our Careers Page, you agree to the collection and use of your information as described in this Policy. If you do not agree with this Policy, please do not submit your information.
2. Information We Collect
2.1 Information You Provide to Us
When you fill out the "Register Your Interest" form on our Careers Page, we collect:
- Full Name
- Email Address
- Phone Number
- Subject / Area of Expertise (e.g., the subject you wish to teach)
- Role Type (e.g., Teaching, Non-Teaching, Administrative)
- Curriculum Vitae (CV) / Resume — uploaded as a PDF or DOCX file
- Message — any additional information you choose to share, such as your experience and interest in working with us
This information is collected solely for the purpose of evaluating your interest and suitability for opportunities with TSRS and is not used for any unrelated purpose.
2.2 Information Collected Automatically
When you visit or interact with our Careers Page, we and our service providers automatically collect certain technical information, including:
- Cookies — small text files placed on your device to enable the form to function correctly, remember your preferences, and help us understand how the page is used
- Session Tokens — temporary identifiers used to maintain your session while you complete the application form, protect against fraudulent submissions, and ensure the security of the form submission process
- Technical/Usage Data — such as IP address, browser type, device type, and general usage patterns, collected to help us maintain and improve the performance and security of our website
Cookies and session tokens collected on the Careers Page are used strictly for functional and security purposes (e.g., keeping your form data intact while you complete it, and preventing unauthorized or duplicate submissions) and are not used to build advertising profiles.
You may control or disable cookies through your browser settings; however, doing so may affect your ability to complete and submit the application form.
3. How We Use Your Information
We use the information collected through the Careers Page to:
- Evaluate your interest and suitability for a role with TSRS
- Contact you regarding your application, interview process, or related opportunities
- Verify your identity and the authenticity of your submission
- Maintain the security, functionality, and integrity of our website and application process
- Comply with applicable legal, regulatory, or record-keeping obligations
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
4. Sharing of Information
We may share your information only in the following circumstances:
- Internally, with authorized personnel involved in the recruitment and hiring process (e.g., HR team, relevant department heads)
- Service providers, who assist us in operating our website, hosting our data, or processing applications, and who are bound by confidentiality obligations
- Legal requirements, where disclosure is required to comply with applicable law, regulation, legal process, or governmental request
- With your consent, for any other purpose not covered above
We do not share your CV, contact details, or message with any third party for unrelated commercial purposes.
5. Data Retention
We retain the personal information submitted through the Careers Page — including your name, email address, phone number, subject, role type, CV, message, and associated session/cookie data tied to your submission — for a period of 180 days from the date of submission.
After 180 days, this information will be securely deleted or anonymized from our active systems, unless:
- You have been engaged in an ongoing recruitment process that extends beyond this period,
- You have separately consented to a longer retention period (e.g., to be considered for future roles), or
- We are required to retain the information for a longer duration to comply with applicable legal, tax, or regulatory obligations.
Cookies and session tokens used for the form generally expire at the end of your browser session or within a much shorter period, as required for the form to function; they are not retained for 180 days unless linked to your submitted application data for the purposes described above.
6. Data Security
We implement reasonable technical and organizational measures to protect the personal information you submit, including access controls, secure storage, and encryption in transit, to protect against unauthorized access, alteration, disclosure, or destruction of your data. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
7. Your Rights and Choices
Subject to applicable law, you may have the right to:
- Request access to the personal information we hold about you
- Request correction of inaccurate or incomplete information
- Request deletion of your information before the standard 180-day retention period ends
- Withdraw your consent to processing at any time, without affecting the lawfulness of processing carried out before withdrawal
To exercise any of these rights, please contact us.
8. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. Any changes will be posted on this page with a revised "Last Updated" date. We encourage you to review this Policy periodically.
9. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how your information is handled, please contact us.